Invoicing and procurement

Do you have an invoice to send the museum? You can find all the information you need right here, as well as the museum’s bank details.

Invoice address: FE 7738
Zip code: 83190
Postal address: Östersund
Reference: The customer’s name

Please note that the invoice must include a clear description of the product or service. If the supplier doesn’t provide a correct description ArkDes will ask for a credit invoice and ask the supplier to arrange a new correct invoice.

Legislated e-invoice requirement

From 1 April 2019, you as a supplier to ArkDes must send us an e-invoice. Note that PDF is not an approved format.

In June of 2018, the Swedish Parliament decided to adopt the Act regarding e-invoicing in public procurement (SFS 2018:1277). The Act means that all purchases made in accordance with procurement acts such as LOU, LUF, LUFS or LUK shall be billed using e-invoices. Purchases made by us, ArkDes, shall therefore be billed using e-invoices. Also remember to include our reference in the invoice.

In accordance whit the law,invoices must be sent in accordance with the European standard,unless otherwise agreed.This means that you as a supplier to us must send an invoice according to the format PEPPOL BIS BILLING 3.0,unless another format has been agreed,for example Sveafaktura 1.0

If you already use e-invoices

PEPPOL

ArkDes can receive invoices via the PEPPOL network. In that case, you need to connect via a company that supports your e-invoicing via PEPPOL. Check whether your accounting / invoicing system supplier or e-invoice service can use the PEPPOL network. If they cannot, there are other solutions available on the market to join the PEPPOL network.

ArkDes PEPPOL-ID is 0007:2021003427

The formats that ArkDes can receive via the PEPPOL network are Svefaktura 1.0 (SFTI’s simple invoice) and PEPPOL BIS Billing 3.0 (invoice and credit note).

If you currently do not use e-invoices

If the supplier is not able to send electronic invoices via PEPPOL, then it is possible to do it via VISMA. This service is free of charge for the supplier. Please contact ekonomi@arkdes.se for more information about sending electronic invoices to ArkDes via VISMA.

Questions

If you have any questions about electronic invoicing or if you want an invitation to Visma Proceedo Supplier Center, please contact: ekonomi@arkdes.se

More information on e-invoices: www.digg.se, www.sfti.se and www.skl.se

Read more about the new law here: https://www.digg.se/about-us/compulsory-e-invoicing-in-the-public-sector

Procurement

As an institution in the public sector, ArkDes often procures services of different types. Here you can find out about current contract opportunities and download forms.